Optimize Backup Storage Economics

ExaGrid Tiered Backup Storage for Rubrik Environments

ExaGrid attaches behind Rubrik as an on-premise archive target — not a rip-and-replace. Rubrik stays in place. ExaGrid extends it with additional deduplication, faster restores, ransomware resilience, and dramatically lower TCO versus cloud archive.

3:1–10:1
Additional Dedup
6:1–20:1
Combined Ratio
up to 90%
Storage Reduction

How It Works

Rubrik compressed and deduplicated data is sent to ExaGrid via Rubrik Instant Archive for further deduplication. ExaGrid replicates to a second site for DR with up to 50:1 WAN efficiency.

Rubrik

On-Prem Appliance
Most Recent 2 Weeks

ExaGrid

Landing ZoneRepository Tier

2 Weeks + Long-Term
Retention (wks/mo/yrs)

DR Site

Repository Tier

Replicated Copy
Low WAN Bandwidth

Landing Zone

Fastest Backups & Restores

Data lands in a disk-cache for fast ingest. Restores at full disk speed — minutes, not hours from cloud. No egress fees.

Repository Tier

Long-Term Deduplication

Adaptive dedup runs in background, achieving 3:1 to 10:1 additional reduction on top of Rubrik's own compression.

Replication

DR & Cross-Site Protection

Deduplicated data replicates to a second ExaGrid with 50:1 WAN efficiency. Supports up to 16 sites, hub-and-spoke or multi-hop.

Benefits of ExaGrid with Rubrik

ExaGrid improves Rubrik environments across four critical categories.

⚡ User Productivity

Fast ingest keeps backup windows short. Restores at disk speed from on-premise. Fast VM boots for instant recovery. No cloud egress bottleneck.

🛡️ Business Continuity

Non-network-facing Repository Tier for ransomware recovery. DR replication. AI-powered threat detection. Immutable data objects. 3rd-party validated.

💰 Cost of Ownership

Scale-out — pay as you grow. No forklift upgrades, no planned obsolescence. 5-year price protection. Low rack space (2U). Reduced storage through dedup.

🎧 Proactive Support

Assigned Level 2 senior engineer — no junior techs. In-theater worldwide support. Health reporting. No hidden costs. +81 NPS. 99% on maintenance.

Scale-Out Architecture

Each appliance is a full server. Adding appliances increases both capacity and performance linearly — the backup window stays fixed as data grows. Mix and match any age and size. 7-year useful life (HDD) / 5 years (SSD).


84TB

168TB

336TB
10×
840TB
16×
1.3PB
32×
2.7PB

All-SSD Option

New SSD appliances deliver fastest backups/restores with lower power. 4 models from 90TB to 540TB usable. Landing Zone is 20% of repository. Can mix SSD primary with HDD at DR for cost optimization.

ModelUsableWeekly FullTB/hr
EX90-SSD108 TB90 TB115.2
EX135-SSD161 TB135 TB115.2
EX270-SSD323 TB270 TB115.2
EX540-SSD645 TB540 TB115.2

Cloud Archive vs. On-Premise ExaGrid

Side-by-side comparison of storing Rubrik archive data in the cloud versus on-premise ExaGrid.

CapabilityRubrik + Cloud ArchiveRubrik + ExaGrid On-Premise
Cost ModelRecurring monthly per-TB charges that compoundOne-time HW purchase + predictable maintenance
Egress Fees✗ Charged per GB on restore✓ Zero — all data on-premise
Restore Speed⚠ Hours to days✓ Minutes — disk-speed Landing Zone
Additional Dedup✗ None — cloud stores as-is✓ 3:1 to 10:1 on top of Rubrik
Ransomware Air Gap⚠ Cloud creds can be compromised✓ Non-network-facing tier + immutable objects
AI Threat Detection✗ Not available✓ Auto Detect & Guard with AI neural network
DR ReplicationCloud-to-cloud vendor lock-in✓ Site-to-site 50:1 WAN, up to 16 sites
Price Predictability✗ Subject to cloud pricing changes + growth✓ 5-year fixed, M&S capped at 3%/yr
Sizing EffortN/A (pay as you store)✓ 20-min sizing from Rubrik console

Comprehensive Security

Non-network-facing Repository Tier acts as a tiered air gap — a second layer of ransomware protection behind Rubrik.

Retention Time-Lock

Even if ransomware sends delete commands, the Repository Tier is not impacted. Non-network-facing tier, delayed delete policy, immutable data objects — data is always ready to restore.

AI Auto Detect & Guard

Built-in AI neural network monitors delete patterns. On abnormal detection: alerts fire, delayed delete extends indefinitely, all objects stay immutable. IT team investigates and clears when ready.

Drive-Level Encryption
External Key Management
WAN Encryption
Secure Protocols & SMB Signing
IP-based Whitelist
SSH Key Support
RBAC Access Control
Two-Factor Authentication
HTTPS with TLS
Security Officer Role
Comprehensive Monitoring
Immutable Data Objects
DORA GDPR NIS 2 Directive STIG Listed Vendor

Why ExaGrid

100% focused on backup storage for over 18 years. The largest independent vendor with industry-highest satisfaction.

18+
Years Shipping
5,000+
Customers
+81
NPS Score
95%
Retention
83%
POC Win Rate
STIG
Listed

Trusted by: U.S. Army, Air Force, NASA, U.S. Courts, EPA, Kaiser Permanente, Pfizer, Barclays, Airbus, Northrop Grumman. Winner of the most backup storage industry awards 2023–2025.

Interactive Cost & Sizing Calculator

Enter your environment data to see real-time cost comparison. All figures adjustable.

Rubrik + ExaGrid Calculator

CDCR Account Intelligence

15 prioritized contacts organized by buyer persona. Focus initial outreach on Tier 1 security leaders, then engage IT Ops to build a technical champion, then close through Procurement.

Tier 1 — Security / Decision Maker Tier 2 — IT Ops / Technical Champion Tier 3 — Platform / Program Owner Procurement / Admin
Tier 1 — Security Leaders Primary decision-makers on ransomware posture & recovery controls
#1 Priority
Ken Kojima
Chief Information Security Officer
📍 Sacramento, CA  |  CDCR
Owns ransomware risk & recovery posture agency-wide. Ideal sponsor for the ransomware resilience + air gap story. Tie ExaGrid's Retention Time-Lock directly to CISO accountability.
Sara Morgan
Information Security Manager
📍 San Luis Obispo, CA  |  CDCR
Security management layer below Kojima. Handles day-to-day security controls. Warmable through ransomware recovery use cases and compliance outcomes.
Jeana W.
Security Architect — Endpoints
📍 Shingle Springs, CA  |  CDCR
Endpoint-focused architect who evaluates security posture across the stack. Strong technical buyer. Engage on ExaGrid's non-network-facing tier and immutable object story.
Robyn Boan
Infrastructure Engineer II — Security Liaison
📍 Rocklin, CA  |  CDCR
Bridge between infra and security teams. Acts as security liaison — key influencer who can carry the ExaGrid message between technical and security stakeholders.
Tier 2 — IT Ops / Infrastructure Technical champions closest to backup pain — cost, performance, restore times
Warm via ANS/Julie
Mindy King
IT Supervisor II & Product Manager
📍 Rancho Cordova, CA  |  CDCR
Dual role as IT Supervisor and Product Manager makes her a connector between ops pain and program-level decisions. Strong target for cost + restore performance outcomes.
LinkedIn →
Emily Bither
Information Technology Manager
📍 Roseville, CA  |  CDCR
IT Manager overseeing operational reliability. Approachable on day-to-day backup pain, restore SLAs, and the cost burden of Rubrik expansion. Good entry point for the attach motion.
LinkedIn →
Jasmin Williams
Information Technology Manager
📍 Greater Sacramento  |  CDCR
Sacramento-based IT Manager. Local proximity is an advantage for ANS — can reference shared region, lean team challenges, and tight budget realities common to NorCal state agencies.
LinkedIn →
Jon W.
Information Technology Manager
📍 Sloughhouse, CA  |  CDCR
IT Manager in the Greater Sacramento corridor. Appropriate for ANS cold outreach referencing government sector references and DVBE partnership value.
LinkedIn →
Bertha MacDonald
Sr. Information Systems Analyst Supervisor
📍 Folsom, CA  |  CA Dept. of Corrections
Senior analyst supervisor with hands-on systems experience. Technically credible audience for backup architecture discussions. Engage with sizing simplicity — 20-min call vs. Rubrik scripts.
LinkedIn →
Satnam Badyal
Senior Information Systems Analyst (Supervisor)
📍 Wilton, CA  |  CDCR
Peer of Bertha MacDonald. Senior analytical supervisor with systems depth. Good candidate for a technical POC champion — runs the numbers, validates the dedup ratios, advocates internally.
LinkedIn →
Tier 3 — Platform & Program Owners Sponsors who can greenlight evaluation & drive execution once value is proven
Nicole Isaacson
Data Processing Manager II
📍 Shingle Springs, CA  |  CDCR
Data processing ownership aligns with backup data management. Program sponsor tier — engage after Tier 2 champion is warm. Can allocate budget and drive evaluation forward.
LinkedIn →
Geanie Hixon
Data Processing Manager II
📍 Crescent City, CA  |  Pelican Bay State Prison
Site-specific data processing manager at Pelican Bay. Useful for multi-site DR conversations — ExaGrid's hub-and-spoke multi-site topology is highly relevant for distributed CDCR facilities.
LinkedIn →
Lijo Madassery
Software Engineering Manager
📍 El Dorado Hills, CA  |  CDCR
Engineering leadership with program-level authority. Can connect backup infrastructure needs to broader data protection strategy. Engage on operational complexity reduction — No PowerShell scripts, no admin cred requests.
LinkedIn →
Procurement & Administration Engage after technical sponsor is aligned — they influence path, timing & feasibility
Katie Hollingsworth
Procurement Manager — Rehabilitative Program Acquisition
📍 Folsom, CA  |  CDCR
Controls procurement path and contract timing. ANS's DVBE certification is a direct lever here — simplifies the acquisition process for CDCR and creates a competitive advantage in the procurement channel.
LinkedIn →
Karen Reed
Chief Deputy Administrator
📍 Los Angeles Metro  |  CDCR
Senior administrative authority. Not a technical buyer — engage only after Tier 1/2 momentum is established and a business case is clear. Influence via the CISO or CTO relationship, not a cold approach.
LinkedIn →

ANS Sales Outreach Playbook

A sequenced, persona-specific outreach strategy for ANS account executives to execute. Three phases: Warm the room → Build a champion → Close through procurement.

Phase 1
Warm the Room
Weeks 1–3 · Security leaders + warm IT contacts
Phase 2
Build a Champion
Weeks 3–6 · IT Ops technical deep-dive + sizing
Phase 3
Close the Deal
Weeks 6–10 · POC → procurement → award
Phase 1 — Warm the Room
Targets
Ken Kojima (CISO) — Top priority cold outreach
Napoleon Lee — Warm through Julie Gobbell / ANS
James Rollins (CTO) — Cost-focused executive hook
Sara Morgan — Security Manager parallel track
Message & Hook
Lead with ransomware resilience as a second layer behind Rubrik — not a replacement. Frame as: "Your Rubrik investment is protected; ExaGrid adds a non-network-facing air gap that Rubrik alone cannot provide."

Reference: ExaGrid is a STIG-listed vendor and has customers across U.S. Army, Air Force, NASA, and U.S. Courts — government credibility matters here.

ANS angle: DVBE-certified, Sacramento-based — local, government-experienced partner who already knows the CDCR environment.
Sample LinkedIn Outreach — Ken Kojima (CISO)
"Hi Ken — I'm with ANS, a DVBE-certified Sacramento partner working with ExaGrid to bring Rubrik customers like CDCR a non-network-facing archive tier that acts as a second ransomware defense layer. No scripts, no credential requests — ExaGrid sizes from data Rubrik already has in a 20-minute call. Given CDCR's scale and lean team, I thought it was worth 15 minutes. Happy to share what we've seen work for similar state agencies. — [Your Name], ANS"
Phase 2 — Build a Champion
Targets
Mindy King — IT Supervisor, dual IT/PM role, high-value champion
Emily Bither / Jasmin Williams — IT Managers, restore pain
Bertha MacDonald / Satnam Badyal — Sr. analysts, POC validators
Robyn Boan — Security Liaison cross-link to Tier 1
Actions
1. Run the interactive cost calculator with actual Rubrik retention data — show real dollar savings in the meeting.

2. Demo the 20-minute sizing process: "Tell us what Rubrik is managing and we'll right-size ExaGrid today — no PowerShell, no admin creds, no weeks of collection." Contrast explicitly with Rubrik's own sizing script complexity (available on their public GitHub).

3. Share government reference customers — U.S. Courts, U.S. Army, NASA. Use Joe (former CDCR CIO at ANS) as an informal credibility reference where appropriate.
Email Template — Mindy King (IT Supervisor)
"Hi Mindy — I'm reaching out because we work closely with Rubrik customers in California state government who are dealing with the same challenge: growing data volumes are pushing backup costs up, and restore times from cloud archive are too slow for what your team needs. ANS is partnering with ExaGrid to offer an on-premise attach behind Rubrik — additional deduplication, faster restores, and a ransomware air gap that Rubrik doesn't provide on its own. The sizing process takes 20 minutes and uses data Rubrik already has — no disruption to your environment. Would a quick call make sense? I can show you what we've modeled for a similar-scale deployment. — [Name], ANS"
Phase 3 — Close the Deal
Targets
Katie Hollingsworth — Procurement Manager, DVBE lever
James Rollins (CTO) — Final executive buy-off on cost story
Nicole Isaacson / Lijo Madassery — Program sponsorship
Karen Reed — Admin sign-off if required
Close Actions
1. On-site POC: Deploy ExaGrid in CDCR's environment, attach to Rubrik. Installs in 30 min–3 hrs. Validate dedup ratios, restore speeds, and ransomware recovery workflow firsthand.

2. Procurement via ANS DVBE: ANS's DVBE certification streamlines the state procurement process. Present to Katie Hollingsworth with a clean cost comparison — ExaGrid TCO vs. Rubrik cloud archive over 3–5 years.

3. Executive summary for CTO: One-page business case for James Rollins showing cost reduction, ransomware risk reduction, and no disruption to the existing Rubrik investment. Use the 5-year price protection as a budget stability point.
POC Timeline
30 min–3 hrs
Install to running
ANS Advantage
DVBE
Procurement shortcut
Price Protection
5 Years
Fixed HW + capped M&S
Common Objections & Responses
❝ We already have Rubrik doing backups.❞
ExaGrid doesn't replace Rubrik — it attaches as an archive target. Your Rubrik investment stays intact. ExaGrid extends it with additional dedup, faster restores, and a ransomware air gap Rubrik can't provide alone.
❝ We're looking at just archiving to cloud.❞
Cloud archive costs compound every year. ExaGrid is a one-time purchase with 5-year price protection. For CDCR's scale, the 3-year savings over AWS or Azure typically covers the ExaGrid hardware cost entirely — and you get on-premise restores in minutes, not hours.
❝ We don't have budget right now.❞
ExaGrid replaces cloud archive spend — it's often budget-neutral or savings-positive. ANS's DVBE status also opens access to specific California state procurement vehicles that may already have budget allocated.
❝ Sizing sounds complicated.❞
ExaGrid sizing for a Rubrik attach takes 20 minutes using data Rubrik already has in its console — no PowerShell scripts, no admin credentials, no weeks of collection. Compare to Rubrik's own sizing process, which requires invasive scripts across multiple systems.

Recommended Next Steps

From evaluation to production in weeks.

1

20-Min Sizing Call

Data from Rubrik console — no scripts, no admin creds, no disruption.

2

Cost Comparison

ExaGrid runs calculator with your actual data to show exact savings.

3

On-Site POC

Validate with Rubrik in your environment. Installs in 30 min to 3 hrs.

4

Production Deploy

Scale-out. No forklift upgrades. 5-year price protection.